South Africa United States United Kingdom Australia Built for HSE teams worldwide

Zero Lapses.
Total HSE Compliance.

ZeroLapse tracks employee certifications, equipment certificates, and PPE control in one place — with automatic expiry alerts so nothing ever slips through the cracks.

Fully configurable to your own regulatory framework — OSHA, OHS Act, or your own internal standards.

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Encrypted data · Isolated per company · Nothing shared with third parties

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Day free trial
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Employees tracked
ZeroLapse — Compliance Dashboard
Certificates Valid
84%
Expiring (30 days)
12
Overdue / Expired
3
Total Employees
47
Training Compliance by Type
Working at Heights91%
First Aid84%
Fire Fighting62%
JD
John Dlamini
Foreman · Site Operations
Expired
SA
Sarah Adams
Safety Officer · HSE
Compliant
TM
Thabo Molefe
Technician · Maintenance
Due Soon
How It Works

Up and running in minutes

No complex setup. No consultant required. Just sign up and start tracking.

1

Register & Set Up

Create your company account in under 2 minutes. Default training types are added automatically — customise them to match your industry.

2

Upload Your Import Sheet

Download our Excel Import Sheet, fill in your employees, training types, job profiles, and assets — then upload once. Your team is live instantly.

3

Configure Compliance Rules

Link required certifications and PPE to each job profile. Set up asset certification requirements. ZeroLapse handles the rest automatically.

4

Stay Compliant

Daily automated reminders, live compliance dashboards, and incident tracking keep your team audit-ready every single day.

What We Track

Four pillars of workplace compliance

ZeroLapse gives you complete visibility across all four areas that matter most for HSE compliance.

Employee
Certifications

Track every training certificate for every employee — validity periods, expiry dates, training providers, and mandatory status.

Examples tracked
Working at Heights First Aid Fire Fighting Induction Confined Spaces Rigging Forklift + any custom type

Equipment
Certifications

Log compliance certificates for tools, vehicles, and machinery — with serial numbers, locations, and automatic expiry tracking.

Examples tracked
Lifting Equipment Pressure Vessels Vehicles Fire Extinguishers Scaffolding Compressors Harnesses + any custom asset

PPE
Control

Record every item issued to each employee — issue date, condition, and replacement schedule — so no one goes to site unprotected.

Examples tracked
Hard Hat Safety Harness Hi-Vis Vest Safety Boots Gloves Eye Protection Ear Protection + any custom item

Legal
Appointments

Track legally-mandated appointments for each role — fully configurable to your own framework (OHS Act, OSHA, or otherwise), linked to required certificates, with minimum headcount enforcement and automatic expiry alerts.

Examples tracked
First Aider Fire Warden SHE Representative Safety Officer Emergency Co-ordinator + any custom role
Features

Everything you need to stay compliant

Built for HSE managers, safety officers, and operations teams who can't afford a single compliance gap.

Live Compliance Dashboard

Instantly see your organisation's overall compliance rate with progress bars per training type, drill-down lists, and at-a-glance status for every employee.

Automated Email Reminders

Daily alerts at 07:00 flag expired, expiring-soon, and missing certificates to the right people — no manual chasing required.

Certificate Management

Log training records with issue and expiry dates, provider details, and validity periods. Know exactly who is certified and what expires next.

Employee Records

Manage all staff with department and job title. Each employee has a full profile showing all training history, PPE issues, and current status.

PPE Issue Tracking

Record PPE issued to each employee with issue dates and condition notes. Never lose track of company equipment or leave staff unprotected.

Asset & Equipment Certs

Track compliance certificates for tools, vehicles, and equipment — including location, serial number, and expiry — alongside your people.

Job Profiles & Compliance Rules

Link required certifications and PPE to each job profile. ZeroLapse automatically flags every employee who falls below the standard for their role.

Forms & Safety Checklists

Create digital inspection forms and safety checklists. Assign them to employees, assets, or sites — and track completion in real time.

Incident & Event Tracking

Log incidents, near-misses, and corrective actions with full audit trails. Assign follow-ups, track closure, and stay ahead of regulatory reporting.

Import Sheet Onboarding

Download the Import Sheet, fill in your employees, training types, job profiles, and assets in Excel — then upload once. Your system is live in minutes.

Legal Appointments

Track legally-mandated appointments — First Aider, Fire Warden, OSHA Competent Person, or any role your framework requires. Fully configurable, links directly to required certificates, enforces minimum headcount, and alerts you when appointments lapse.

Job Profiles

Define it once. Enforce it for everyone.

A Job Profile is your compliance rulebook for a role — the exact training certificates and PPE every person in that position must have. Assign the profile to an employee and ZeroLapse automatically knows what they need, tracks it, and alerts you when anything lapses.

📄 Job Description

A document describing responsibilities and duties. Used for recruitment and HR — it doesn't tell your compliance system anything.

✅ Job Profile (ZeroLapse)

A compliance rulebook listing every certificate and PPE item required for the role. Assigned to employees — automatically tracked and enforced.

Job Profiles
+ Add profile
Profile
Required Training
Required PPE
Assigned to
Automation Technician
Automation Technician
Working at Heights First Aid Level 1 Fire Fighting Drivers License Engen PTW SPA Medical Certificate
Safety Helmet Safety Boots Hi-Vis Vest Safety Gloves
4 employees
Site Foreman
Construction — Site Ops
Confined Space Entry Fire Fighting First Aid Level 2 Rigging
Safety Helmet Safety Harness Safety Boots
12 employees
Chemical Handler
Process — HAZCHEM
Hazardous Chemicals First Aid Level 1 Confined Space Entry
Chemical Gloves Face Shield Safety Boots Apron
8 employees
How you build a profile

Just tick what the role requires. ZeroLapse enforces it for every employee assigned to that profile — automatically, forever.

Edit job profile — Automation Technician
🎓 Required Training
🪖 Required PPE
Safety
Confined Space Entry
12 months
Hazardous Chemicals (HAZCHEM)
24 months
Working at Heights
12 months
License
Drivers License
72 months
Environment
Engen PTW
12 months
Edit job profile — Automation Technician
🎓 Required Training
🪖 Required PPE
Visibility
Hi-Vis Vest
180d cycle
Foot Protection
Safety Boots
365d cycle
Hand Protection
Safety Gloves
90d cycle
Head Protection
Safety Helmet
365d cycle

One change, instant update

Add a new training requirement to a profile and every employee in that role is immediately flagged as needing it. No spreadsheet hunting.

New hire? Ready in seconds

Assign a profile when you add a new employee and their full compliance requirement is configured instantly. No manual setup per certificate.

Built for large teams

100 riggers all need the same certificates? One profile, one update. What's good for one is good for all — enforced automatically.

Benefits

Why teams choose ZeroLapse

Stop managing compliance on spreadsheets. ZeroLapse gives you certainty.

  • Never miss a certificate expiry

    Automated alerts fire every morning so you always have time to rebook training before deadlines lapse.

  • Audit-ready in seconds

    When an auditor arrives, print or email a full compliance report directly from the dashboard — no scrambling.

  • Reduce workplace incidents

    Know at a glance if workers are deploying to site without valid certificates — before the shift starts.

  • Replace error-prone spreadsheets

    Centralised, structured data means no more version conflicts, lost files, or manual formula errors.

  • POPIA compliant by design

    Isolated per-company storage, role-based access, full audit trails, and built-in POPIA disclosure documentation — compliance is baked in, not bolted on.

Overall Compliance Overview
Updated in real time across all training types
Working at Heights91%
First Aid Level 184%
Fire Fighting62%
Induction97%
Confined Spaces78%
3 employees have expired certificates — action required
POPIA Compliance

Your data is protected by design

ZeroLapse was built with South Africa's Protection of Personal Information Act (POPIA) in mind from day one — and the same underlying practices (per-company data isolation, full audit trails, role-based access) support privacy requirements in other jurisdictions too, including CCPA and similar US state privacy laws.

Isolated Per Company

Every company's data is completely isolated. No other tenant can see, access, or query your employee records — ever. Your data is yours.

Full Audit Trail

Every document view and data change is logged with a timestamp and user identity. You can always see who accessed what and when — a requirement under POPIA and most other data protection laws.

POPIA Data Agreement

Download a POPIA Data Agreement directly from the app — the document you need to give employees so they understand what personal data is held about them.

Role-Based Access

Employees only see their own records. Department managers see their team. HSE managers see the full picture. Data is never over-exposed within your own organisation.

No Third-Party Sharing

ZeroLapse does not sell, share, or transfer your employee data to any third party. Your data is used solely to provide you with the compliance tracking service.

Secure Authentication

Passwords are hashed using industry-standard bcrypt. All sessions use signed JWT tokens. Sensitive actions require authentication at every step.

What is POPIA?

The Protection of Personal Information Act

POPIA is South Africa's data privacy law (enacted 1 July 2021). It requires any company that holds personal information about employees — including names, contact details, job titles, and training records — to protect that data, disclose how it is used, and obtain consent where required. Failure to comply can result in significant fines and reputational damage.

ZeroLapse helps you comply
✓ Data minimisation
✓ Purpose limitation
✓ Disclosure register
✓ Access controls
✓ Audit logging
✓ Secure storage
Pricing

Simple, transparent pricing

Priced per site, per month — start free for 30 days, no credit card required, upgrade when you're ready. Priced in South African Rand — thanks to the exchange rate, that's a fraction of typical compliance software pricing for international teams.

Starter
R240/site/mo
For small teams getting started with digital compliance tracking.
  • Up to 20 employees
  • Employee certifications
  • Daily email reminders
  • Compliance dashboard
  • Configurable training types
Buy Now Start Free Trial
Medium
R420/site/mo
For growing teams that need more capacity and PPE tracking.
  • Up to 50 employees
  • PPE issue tracking
  • Equipment certifications
  • Share & export reports
  • Everything in Starter
Buy Now Start Free Trial
Large Business
R750/site/mo
For larger organisations with complex compliance requirements.
  • Up to 100 employees
  • Asset & equipment certs
  • Full PPE control
  • Priority email support
  • Everything in Medium
Buy Now Start Free Trial
Enterprise
R1200/site/mo
For large contractors and multi-site operations with unlimited staff.
  • Unlimited employees
  • Dedicated onboarding
  • Custom training catalogue
  • SLA support
  • Everything in Large Business
Buy Now Start Free Trial

Ready to achieve zero compliance lapses?

Join the companies that trust ZeroLapse to track employee certifications, equipment compliance, and PPE control. No credit card. No setup fees.

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