ZeroLapse

OSHA Compliance Tracking Software: How ZeroLapse Works for US Teams

HSE Compliance Resources · ZeroLapse

Most OSHA compliance tracking still lives in spreadsheets — one tab for training certifications, another for PPE issued, a third for who's currently designated as a competent person on which crew. It works until someone leaves, a certification quietly expires, or an auditor asks for records nobody's updated in months. ZeroLapse was originally built around South African OHS Act requirements, but the part that actually does the tracking — training records, PPE issuance, and safety role appointments — was built to be configured around whatever framework you're working under, OSHA included.

What OSHA compliance actually requires you to track

However your specific program is structured, most OSHA-driven compliance tracking comes down to the same three things:

Training certifications. HAZWOPER, forklift operator certification, confined space entry, fall protection, respiratory protection fit testing — anything with a completion date, a provider, and often an expiry or refresher cycle.
PPE issued to employees. What was issued, when, and when it needs replacing or reissuing — with a record you can actually produce if asked.
Designated safety roles. Competent persons, qualified persons, authorized employees, site safety coordinators — roles OSHA standards require someone to formally hold, with the certifications behind that designation kept current.

The common thread across all three: none of it is useful as a one-time record. A certification that was valid on the day someone was hired isn't worth much two years later if nobody tracked when it expired.

How ZeroLapse's tracking actually works

Every certification type, PPE item, and safety role in ZeroLapse is something you define yourself — there's no fixed list you're stuck with. In practice, that means:

Training types are yours to define. Set up HAZWOPER 40-Hour, Forklift Operator, Confined Space Entry, Fall Protection, or anything else your program requires, each with its own validity period.
Job Profiles enforce it automatically. Define once what a role requires — say, a warehouse forklift operator needs a current Forklift Operator cert and steel-toe boots — and every employee assigned that role is tracked against it, flagged the moment anything lapses.
Legal appointments cover designated roles. Competent Person, Site Safety Coordinator, or any role your standards require — with your own reference (e.g. 29 CFR 1926) attached, linked to the certifications that role needs, and a minimum headcount you can enforce.
Expiry alerts run automatically. 30, 15, 7 and 1 days before anything lapses, then a weekly reminder if it's still outstanding — no one has to remember to check a spreadsheet.
A live compliance score. One dashboard showing exactly what's covered and what isn't, across every employee and every requirement, updated in real time.

To be direct about scope: ZeroLapse doesn't ship with a built-in OSHA rules database that makes legal recordability calls for you — staff answer plain factual questions when closing an incident (did it require hospitalisation, how many days away, and so on), never a legal judgement. From those facts, ZeroLapse now generates a working equivalent of OSHA Forms 300, 300A and 301, ready to complete and post. See how the OSHA 300 log export works for the full detail.

Built in South Africa, priced for anyone

ZeroLapse was built and is based in South Africa — which, thanks to the exchange rate, means US teams typically pay a fraction of what similar compliance tracking tools cost in dollars. Every plan includes a free 30-day trial with no credit card required, so you can set up your own certification types and see the tracking working against your actual requirements before deciding.

Set up your own compliance framework

Define your own training types, PPE items and safety role appointments, and let ZeroLapse track expiry dates automatically — whatever standard you're working to.

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This article is general information and isn't legal advice. OSHA requirements vary by industry and jurisdiction — consult OSHA's own published standards or a qualified safety professional for guidance specific to your operation.